ANTALYA INTERNATIONAL BUSINESS PEOPLE, TRADE AND COOPERATION ASSOCIATION CHARTER
Name and Headquarters of the Association
Article 1- Name of the Association: "Antalya International Business People, Trade and Cooperation Association”is.
The logo of the association is the logo of the blue and white colors, which is depicted as a handshake of the blue hand and the red hand around the globe, the example of which is on the left and in the annex of this statute.
The headquarters of the association is ANTALYA.
The association can open branches in the country and abroad.
(This article has been amended by the decision of the general assembly of the association dated 05.09.2024.)
The Purpose of the Association and the Working Subjects and Forms to be Carried Out by the Association in order to Achieve This Purpose and Field of Activity
Article 2-Association
a) Foreign business people in Antalya,
International Turkish business people in Antalya,
Domestic and foreign business people and entrepreneurs who aim to do international business in connection with Antalya,
Investors
In connection with these topics of activity, the necessary specialists
To create a basis for synergy, experience, knowledge and commercial connection by gathering them under one roof, and to ensure the development of trade in this way,
b) To provide a safe investment and trade channel by guiding foreign business people and entrepreneurs-investors who want to invest in Turkey
c) To ensure the activation and development of civil society activities and to support individuals and organizations working on this subject
It was established with the purpose.
Subjects and Forms of Work to be Carried Out by the Association
1-To conduct research for the activation and development of its activities,
2-To organize training activities such as courses, seminars, conferences and panels,
3- To provide all kinds of information, documents, documents and publications necessary for the realization of the purpose, to establish a documentation center, to publish publications such as newspapers, magazines, books and bulletins in line with its purposes in order to announce its work,
4- To provide a healthy working environment for the realization of the purpose, to provide all kinds of technical tools and equipment, fixtures and stationery materials,
5-To carry out aid collection activities and to accept donations from home and abroad, provided that the necessary permissions are obtained,
6- To establish and operate economic, commercial and industrial enterprises in order to provide the revenues needed for the realization of the objectives of the regulation,
7- To open local, to establish social and cultural facilities and to furnish them so that its members can benefit and spend their leisure time,
8- To organize dinner meetings, concerts, balls, theaters, exhibitions, excursions and entertaining events, etc., in order to develop and maintain human relations among its members, or to enable its members to benefit from such activities,
9- Buying, selling, renting, leasing movable and immovable properties needed for the activities of the association and establishing real rights on immovables,
10- To establish foundations in the country and abroad, to establish a federation or to join an established federation, to establish facilities that associations can establish by obtaining the necessary permission, if deemed necessary for the realization of the purpose,
11- To carry out international activities, to be a member of associations or organizations abroad and to cooperate or cooperate with these organizations,
12- If deemed necessary for the realization of the purpose, without prejudice to the provisions of the Law No. 5072 on the Relations of Associations and Foundations with Public Institutions and Organizations, to carry out joint projects with public institutions and organizations on issues that fall within their field of duty,
13- To establish a fund in order to meet the essential needs of the members of the association such as food, clothing and other goods and services and short-term loans,
14- To open branches and representative offices where deemed necessary,
15- To create platforms to achieve a common purpose with other associations or foundations, unions and similar non-governmental organizations in areas that are related to the purpose of the association and are not prohibited by law,
16- To carry out all kinds of activities that are needed for the realization of the purpose and are not prohibited by law,
Field of Activity of the Association
The association operates in the social field at home and abroad.
(This article has been amended by the decision of the general assembly of the association dated 05.09.2024.)
Right to Become a Member and Membership Procedures
Article 3- Every natural and legal person who has the capacity to act, adopts the aims and principles of the association, agrees to work in this direction and meets the conditions stipulated by the Legislation, has the right to become a member of this association. However, foreign real persons must also have the right to settle in Turkey in order to become a member. This condition is not required for honorary membership.
The membership application to be made in writing to the presidency of the association is decided by the board of directors of the association within a maximum of thirty days in the form of acceptance or rejection of the membership and the result is notified to the applicant in writing. The member whose application is accepted is recorded in the book to be kept for this purpose.
In the event that the membership application submitted to the presidency of the association is submitted via e-mail or whatsapp, the president has the discretion to determine the health and acceptability of the application in terms of form, and its processability.
The original members of the association are the founders of the association and the people who are accepted as members by the board of directors upon their applications.
Those who have provided or have the potential to provide significant financial and moral support to the association can be accepted as honorary members by the decision of the board of directors. It is also at the discretion of the board of directors whether the honorary member will be admitted to membership on the condition that he or she is obliged to pay a donation and without the condition of paying a donation.
Number of branches of the association Three When there is a surplus, the membership records of those registered at the headquarters of the association are transferred to the branches. New membership applications are made to the branches. Admission and deletion from membership are carried out by the branch boards of directors and notified to the Headquarters in writing within a maximum of thirty days.
(This article has been amended by the decision of the general assembly of the association dated 05.09.2024.)
Unsubscribing
Article 4- Each member has the right to leave the association, provided that he notifies in writing.
In cases where the declaration of withdrawal from the membership of the association is notified by e-mail or message via the phone number that the member has previously notified to the association in writing and signed, the board of directors has the discretion to accept or reject the declaration of withdrawal.
As soon as the member's resignation letter reaches the board of directors, the exit procedures are deemed to have been concluded. Withdrawal from membership does not terminate the member's accumulated debts to the association.
(This article has been amended by the decision of the general assembly of the association dated 05.09.2024.)
Removal from Membership
Article 5- Situations that require dismissal from the membership of the association.
1-To act contrary to the charter of the association,
2-Constantly avoiding the assigned tasks,
3- Failure to pay the membership fee within six months despite written warnings,
4- Failure to comply with the decisions made by the organs of the association.
5- Persistently not attending the meetings of the association without a valid excuse,
6-To have lost the conditions of being a member,
7- To cause disruption and delay in the fulfillment of the work and transactions of the association by acting contrary to the rules of honesty and good faith,
8- To work against the association by acting contrary to the purposes in the charter of the association,
9- To cause the deterioration of the atmosphere of peace and respect among the members.
If one of the above-mentioned situations is detected, it may be removed from membership by the decision of the board of directors.
Those who leave or are expelled from the association are deleted from the member register and cannot claim rights to the assets of the association.
(This article has been amended by the decision of the general assembly of the association dated 05.09.2024.)
Association Bodies
Article 6-The organs of the association are shown below.
1-General Assembly,
2-Board of Directors,
3-Supervisory Board,
Form of Establishment of the General Assembly of the Association, Meeting Time and Call and Meeting Procedure
Article 7- The General Assembly is the most authoritative decision-making body of the association; It consists of registered members of the association. In case of opening a branch of the association, the number of branches is up to three, from the members registered in the headquarters and branches; If the number of branches is more than three, the registered members at the headquarters are transferred to the branches and consist of delegates elected at the general assemblies of the branches.
General Assembly;
1- At the time specified in this regulation,
2- An extraordinary meeting is called by the board of directors when the board of directors or supervisory board deems it necessary or upon the written application of one-fifth of the members of the association. If the board of directors does not call the general assembly to a meeting; On the application of one of the members, the settlement It assigns the judge to call three members to a meeting of the general assembly
The ordinary general assembly convenes every 3 years, in March, on the day, place and time to be determined by the board of directors.
The General Assembly may also be called electronically, convened and taken decisions in accordance with the current legislation.
Call Procedure*
The board of directors prepares the list of members who have the right to attend the general assembly according to the bylaws of the association. Members who have the right to attend the general assembly are invited to the meeting at least fifteen days in advance, by announcing the date, time, place and agenda of the meeting in at least one newspaper or on the website of the association, by notifying it in writing, by sending a message to the e-mail address or contact number provided by the member, or by using local broadcasting tools. In this call, if the meeting cannot be held due to lack of majority, it is also stated on which day, time and place the second meeting will be held. The period between the first meeting and the second meeting cannot be less than seven days and more than sixty days.
If the meeting is postponed for any reason other than the lack of majority, this situation is announced to the members in accordance with the call for the first meeting, specifying the reasons for the postponement. The second meeting must be held no later than six months from the date of adjournment. Members are recalled to the second meeting in accordance with the principles specified in the first paragraph.
The general meeting cannot be postponed more than once.
Meeting Procedure*
The general assembly convenes with the participation of the absolute majority of the members who have the right to attend, and two-thirds in cases of change of bylaws and dissolution of the association; If the meeting is postponed due to the lack of majority, a majority is not required in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the board of directors and supervisory boards.
The list of members who have the right to attend the general assembly is made available at the meeting place. The identity documents of the members who will enter the meeting place issued by the official authorities are checked by the members of the board of directors or the officials to be appointed by the board of directors. Members enter the meeting place by putting their signatures against their names on the list prepared by the board of directors.
If the quorum of the meeting is met, the situation is determined by a minute and the meeting is opened by the chairman of the board of directors or one of the members of the board of directors to be appointed. If the quorum of the meeting is not achieved, a minute is prepared by the board of directors.
After the opening, a council committee is formed by electing a chairman and a sufficient number of deputy chairmen and clerks to manage the meeting.
In the voting to be held for the election of the organs of the association, it is obligatory for the voting members to show their identities to the council committee and sign opposite their names on the list of members.
The management and security of the meeting belongs to the chairman of the council.
At the general assembly, only the items on the agenda are discussed. However, it is obligatory to include on the agenda the issues that are requested to be discussed in writing by one-tenth of the members present at the meeting.
Each member has one vote in the general assembly; The member has to use the vote in person. Honorary members can attend general assembly meetings, but cannot vote. If the legal entity is a member, the chairman of the board of directors of the legal entity or the person to be assigned with representation votes.
The issues discussed and the decisions taken at the meeting are written in a minute and signed jointly by the chairman of the council and the clerks. At the end of the meeting, the minutes and other documents are delivered to the chairman of the board of directors. The chairman of the board of directors is responsible for safeguarding these documents and submitting them to the newly elected board of directors within seven days.
(This article has been amended by the decision of the general assembly of the association dated 05.09.2024.)
Voting and Decision-Making Procedures and Forms of the General Assembly
Article 8- In the General Assembly, unless a contrary decision is taken, voting is held openly. In open voting, the method to be specified by the chairman of the general assembly is applied.
In case of a secret ballot, the papers or ballot papers sealed by the chairman of the meeting are thrown into an empty container after the members have done the need, and the result is determined by making an open dump after the end of the voting.
The decisions of the general assembly are taken by the absolute majority of the members attending the meeting. Insofar as the decisions to amend the bylaws and dissolve the association can only be taken by a two-thirds majority of the members attending the meeting.
Decisions Made Without Meeting or Call*
The decisions taken with the written participation of all members without coming together and the decisions taken by all the members of the association without complying with the written call procedure in this bylaw are valid. Making a decision in this way does not replace the regular meeting.
Duties and Powers of the General Assembly
Article 9- The following issues are discussed and decided by the general assembly.
1- Election of the organs of the association,
2-Amendment of the charter of the association,
3-Discussion of the reports of the boards of directors and supervisory boards and discharge of the board of directors,
4- Discussing the budget prepared by the board of directors and accepting it as it is or with amendments,
5- Supervision of other organs of the association and dismissal of them for justified reasons when deemed necessary,
6- Examining and deciding on the objections made against the decisions of the board of directors regarding the rejection of membership or dismissal from membership,
7-Authorizing the board of directors to purchase immovable properties required for the association or to sell existing immovable properties,
8- Examining the regulations to be prepared by the board of directors regarding the activities of the association and approving them as they are or by amending them,
9- Determining the wages to be paid to the non-public servants and members of the board of directors and supervisory boards of the association, all kinds of allowances, travel and compensations, and the daily and travel amounts to be given to the members to be assigned for the services of the association,
10- Deciding on the joining and separation of the association from the federation,
11- Authorizing the board of directors to decide on the opening of the branches of the association and to carry out the procedures related to the branch that is decided to be opened,
12-The association carries out international activities, joins or leaves associations and organizations abroad as a member,
13- Establishment of a foundation by the association,
14-Dissolution of the association,
15- Examining and deciding on other proposals of the board of directors,
16- As the most authorized organ of the association, to see the works that have not been given to another organ of the association and to use the powers,
17- Fulfillment of other duties specified in the legislation to be performed by the general assembly,
Constitution, Duties and Powers of the Board of Directors
Article 10-Board five principal and five He is elected by the General Assembly as an alternate member.
The board of directors determines the chairman, vice president, secretary, treasurer and member by dividing duties with a decision at its first meeting after the election.
In the event that there is a vacancy in the original membership of the board of directors due to resignation or other reasons, it is obligatory to call the substitute members to duty in the order of the majority of votes received in the general assembly.
The Board of Directors may carry out its work electronically, meet and take decisions in accordance with the current legislation.
Duties and Powers of the Board of Directors
The board of directors fulfills the following matters.
1- To represent the association or to authorize one of its members or a third party in this regard,
2- To carry out the transactions related to the income and expenditure accounts and to prepare the budget for the next period and submit it to the general assembly,
3- To prepare the regulations related to the activities of the association and submit them to the approval of the general assembly,
4- To purchase immovable property, sell movable and immovable properties belonging to the association, have buildings or facilities built, make a lease agreement, establish pledges, mortgages or real rights in favor of the association with the authority given by the general assembly,
5- To ensure that the procedures related to opening a branch are carried out with the authority given by the general assembly,
6- To ensure that the branches of the association are inspected,
7- To ensure the opening of representative offices where necessary,
8- To implement the decisions taken in the general assembly,
9- At the end of each activity year, to prepare the business account statement or balance sheet and income statement of the association and the report explaining the work of the board of directors, and to present it to the general assembly when it is convened,
10-To ensure the implementation of the budget,
11- To decide on the admission or dismissal of members from the association,
12- To take and implement all kinds of decisions within the scope of its authority in order to realize the purpose of the Association,
13- To perform other duties and use the powers given to him by the legislation,
(This article has been amended by the decision of the general assembly of the association dated 05.09.2024.)
Constitution, Duties and Powers of the Supervisory Board
Article 11-Supervisory Board, three principal and three He is elected by the General Assembly as an alternate member.
If there is a vacancy in the original membership of the supervisory board due to resignation or other reasons, it is obligatory to call the substitute members to duty in the order of the majority of votes received in the general assembly.
Duties and Powers of the Supervisory Board
Supervisory board; It audits whether the association operates in line with the working subjects specified in the statute to be carried out in order to achieve the purpose and purpose shown in its bylaws, whether the books, accounts and records are kept in accordance with the legislation and the charter of the association, in accordance with the principles and procedures determined in the charter of the association and at intervals not exceeding one year, and submits the audit results to the board of directors and the general assembly when it convenes.
The supervisory board may request that the general assembly be called for a meeting when necessary.
The supervisory board may carry out its work electronically, meet and take decisions, provided that it complies with the current legislation.
(This article has been amended by the decision of the general assembly of the association dated 05.09.2024.)
Sources of Income of the Association
Article 12-The income sources of the association are listed below.
1-Member dues: Members are charged 1,000 TL as entrance fee and 1,000 TL annually. Both the board of directors and the general assembly are authorized to increase or decrease these amounts.
2-Branch fee: Member fees collected by the branches to cover the general expenses of the association 50% sent to the headquarters every six months,
3-Donations and aids made by real and legal persons to the association voluntarily,
4-Income from activities such as tea and dinner meetings, excursions and entertainment, representations, concerts and conferences organized by the association,
5-Income from the assets of the association,
6- Donations and aids to be collected in accordance with the provisions of the legislation on aid collection,
7- Earnings from commercial activities undertaken by the Association in order to provide the income it needs to achieve its purpose,
8-Other income.
(This article has been amended by the decision of the general assembly of the association dated 05.09.2024.)
Bookkeeping Principles and Procedures of the Association and Books to be Kept *
Article 13-Principles of bookkeeping;
In the association, books are kept on the basis of business accounts. However, it is not necessary to ensure that the annual gross income is subject to Section 31 of the Regulations on Associations. In case it exceeds the limit specified in the article, the book is kept on the basis of the balance sheet starting from the following accounting period.
In case of switching to the balance sheet basis, if the above-mentioned limit falls below the above-mentioned limit in two consecutive accounting periods, it can be returned to the operating account basis as of the following year.
Notwithstanding the above-mentioned limit, books can be kept on a balance sheet basis with the decision of the board of directors.
In the event that a commercial enterprise of the association is opened, a book is also kept for this commercial enterprise in accordance with the provisions of the Tax Procedure Law.
Registration Procedure
The books and records of the association are kept in accordance with the procedure and principle specified in the Regulation on Associations.
Books to be kept
In the association, the following books are kept.
a) The books to be kept on the basis of the business account and the principles to be followed are as follows:
1-Decision Book: The decisions of the board of directors are written in this book in order of date and number, and six of the decisions are signed by the members attending the meeting.
2-Member Record Book: The identity information of those who enter the association as a member, the dates of entry and exit from the association are recorded in this book. The entry and annual dues paid by the members can be recorded in this book.
3-Document Record Book: Incoming and outgoing documents are recorded in this book with their date and sequence number. The originals of the incoming documents and copies of the outgoing documents are filed. Incoming or outgoing documents via e-mail are kept by printing them out.
4-Business Account Book: Revenues received and expenses incurred on behalf of the association are clearly and regularly recorded in this book.
b) The books to be kept on the basis of the balance sheet and the principles to be followed are as follows:
1. The books recorded in sub-paragraphs 1, 2 and 3 of sub-paragraph (a) shall also be kept in the case of bookkeeping on the basis of the balance sheet.
2-Journal Book and General Ledger: The method of keeping and recording these books is made in accordance with the principles of the Tax Procedure Law and the Accounting System Implementation General Communiqués published pursuant to the authority given by this Law to the Ministry of Finance.
Attestation of Books
The books that are required to be kept in the association (except for the Big Book) are certified by the provincial Directorate of Civil Society Relations or a notary public before starting to use them. The use of these notebooks continues until the pages are finished and the books are not interim certified. However, it is obligatory to re-certify the Journal Book, which is kept on a balance sheet basis, every year in the last month preceding the year in which it will be used.
Preparation of Income Statement and Balance Sheet
In case of keeping records on the basis of business account, the "Business Account Table" (specified in Annex-16 of the Regulation on Associations) is prepared at the end of the year (31 December). In case of keeping books on the basis of the balance sheet, at the end of the year (31 December), the balance sheet and income statement are prepared on the basis of the General Communiqués on the Implementation of the Accounting System published by the Ministry of Finance.
Income and Expenditure Transactions of the Association*
Article 14-Income and expenditure documents;
The income of the association is collected with the "Certificate of Receipt" (a sample of which is found in Annex-17 of the Regulation on Associations). In the event that the income of the association is collected through banks, documents such as receipts or account statements issued by the bank replace the receipt.
Association expenses, on the other hand, are made with expenditure documents such as invoices, retail sales receipts, self-employment receipts. However, documents such as expense slip in accordance with the provisions of the Tax Procedure Law for the payments of the association within the scope of Article 94 of the Income Tax Law, and documents such as "Expense Receipt" or "Bank Receipt" for payments not within this scope (an example of which can be found in Annex-13 of the Regulation on Associations) are used as expenditure documents.
Free deliveries of goods and services to be made by the association to individuals, institutions or organizations are made with the "In-Kind Aid Delivery Certificate" (a sample of which is found in Annex-14 of the Regulation on Associations). Free deliveries of goods and services to be made to the association by individuals, institutions or organizations are accepted with the "In-Kind Donation Receipt Certificate" (a sample of which is found in Annex-15 of the Regulation on Associations).
These documents are; It is printed in the form and size shown in Annex-13, Annex-14 and Annex-15, bearing successive serial and sequence numbers, consisting of fifty self-carbonized original and fifty cob sheets, or in the form or continuous form to be printed by means of electronic systems and writing machines. Documents to be printed in the form of form or continuous form must be of the specified quality.
Acknowledgments of receipt
The "Receipt Documents" to be used in the collection of the income of the association (in the form and size shown in Annex-17 of the Regulation on Associations) are printed in the printing house with the decision of the board of directors.
The relevant provisions of the Regulation on Associations are followed in matters related to the printing and control of receipt documents, receipt from the printing house, recording in the book, handover between the old and new treasurers, and the use of these receipt documents by the person or persons who will collect income on behalf of the association with the receipt certificate and the delivery of the collected revenues.
Certificate of Authorization
Except for the original members of the board of directors, the person or persons who will collect income on behalf of the association are determined by the decision of the board of directors, including the authorization period. The "Certificate of Authorization" (included in Annex-19 of the Regulation on Associations), which contains the clear identity, signature and photographs of the persons who will collect income, is issued by the association in two copies and approved by the chairman of the board of directors of the association. The original members of the board of directors can collect income without a certificate of authorization.
The duration of the authorization certificates is determined by the board of directors as a maximum of one year. Expired authorization certificates are renewed in accordance with the first paragraph. In cases such as the expiry of the authorization certificate or the resignation, death, termination of employment or duty of the person on whose behalf the authorization certificate is issued, it is obligatory to submit the authorization certificates to the board of directors of the association within one week. In addition, the authority to collect revenue can be revoked at any time by the decision of the board of directors."
Retention Period of Income and Expense Documents;
Except for the books, receipts, expenditure documents and other documents used by the association are kept for 5 years in accordance with the number and date order in the books in which they are recorded, without prejudice to the periods specified in special laws.
Filing a Declaration*
Article 15- The "Declaration of the Association" regarding the activities of the association for the previous year and the results of the income and expenditure transactions as of the end of the year (presented in Annex-21 of the Regulation on Associations) is approved by the board of directors of the association and submitted to the relevant local administrative authority by the president of the association within the first four months of each calendar year.
Notification Obligation *
Article 16- Notifications to be made to the local authority;
General Assembly Result Notification
Within thirty days following the ordinary or extraordinary general assembly meetings, the General Assembly Result Notification (included in Annex-3 of the Regulation on Associations), which includes the original and substitute members elected to the boards of directors and supervisory boards and other bodies, is submitted to the local administrative authority. In case of a bylaw amendment at the general assembly meeting; The minutes of the general assembly meeting, the old and new forms of the amended articles of the bylaws, and the final form of the bylaws of the association, each page of which is signed by the absolute majority of the members of the board of directors, are submitted to the local administrative authority within the period specified in this paragraph
Notification of Immovable Properties
The immovables acquired by the association are notified to the local administrative authority by filling out the "Immovable Property Notification" (presented in Annex-26 of the Regulation on Associations) within thirty days from the registration of the association in the title deed.
Notification of Receiving Aid from Abroad
In the event that aid is to be received from abroad by the association, before receiving aid (specified in Annex-4 of the Regulation on Associations), the "Notification of Receiving Aid from Abroad" is filled out and notified to the local administrative authority.
It is obligatory to receive cash aid through banks and to fulfill the notification requirement before it can be used.
Notification of Changes
The change in the place of residence of the association (specified in Annex-24 of the Regulation on Associations) "Notification of Change of Residence"; Changes in the organs of the association other than the general assembly meeting (specified in Annex-25 of the Regulation on Associations) are notified to the local administrative authority within thirty days following the change by filling out the "Notification of Change in the Organs of the Association".
Amendments made to the bylaws of the association are also notified to the local administrative authority within thirty days following the general assembly meeting at which the bylaws are amended, in the annex of the general assembly result notification.
Internal Audit of the Association
Article 17-Internal audits can be carried out by the general assembly, board of directors or supervisory board in the association, as well as audits can be made by independent audit institutions. The fact that an audit has been carried out by the general assembly, the board of directors or independent audit institutions does not eliminate the obligation of the supervisory board.
The audit of the association is carried out by the supervisory board at least once a year. The general assembly or the board of directors may conduct audits or have audits conducted by independent audit institutions when deemed necessary.
Borrowing Procedures of the Association
Article 18- If the need is needed to realize its purpose and carry out its activities, the association may borrow with the decision of the board of directors. This borrowing can be made in cash as well as in the purchase of goods and services on credit. However, this borrowing cannot be made in amounts that cannot be met by the income sources of the association and cannot be made in a way that will make the association insolvent.
Establishment of Branches of the Association
Article 19- The association may open a branch with the decision of the general assembly where deemed necessary. For this purpose, the founders' board of at least three people, authorized by the board of directors of the association, submits the branch establishment notification and the necessary documents specified in the Regulation on Associations to the highest local authority of the place where the branch will be opened.
Duties and Powers of Branches
Article 20- Branches are internal organizations of the association, which cannot be a legal entity, are responsible and authorized to carry out autonomous activities in line with the purposes and services of the association, and are responsible for the receivables and debts arising from all transactions.
Organs of Branches and Provisions Applicable to Branches
Article 21- The organs of the branch are the general assembly, the board of directors and the supervisory board.
The general assembly consists of the registered members of the branch. Board five principal and five Substitute, if the supervisory board is three principal and three He is elected by the General Assembly of the Branch as an alternate member.
The duties and powers of these bodies and other provisions related to the association in this statute are also applied in the branch within the framework stipulated by the legislation.
Time of Meeting of the General Assemblies of the Branches and How They Will Be Represented at the General Assembly of the Headquarters
Article 22- Branches are obliged to end their ordinary general assembly meetings at least two months before the general assembly meeting of the headquarters.
Ordinary general assembly of the branches, 3 It meets once a year, in January, on the day, place and time to be determined by the branch board of directors.
Branches are obliged to submit a copy of the general assembly result notification to the local administrative authority and the headquarters of the association within thirty days following the date of the meeting.
Branches, up to three branches, with the direct participation of all members at the headquarters general assembly; If the number of branches is more than three, it has the right to participate in the headquarters general assembly through the delegates to be elected at the branch general assembly, one (1) for every twenty (20) members registered in the branch, and one among these members if the remaining number of members is more than 10.
The general assembly of the headquarters is attended by the delegates elected at the last branch general assembly. Members of the headquarters management and supervisory board participate in the headquarters general assembly, but cannot vote unless a delegate is elected on behalf of the branch.
Those who are in charge of the board of directors or supervisory board of the branches leave their positions in the branch when they are elected to the management or supervisory board of the headquarters.
Opening a Representative Office*
Article 23- The association may open a representative office with the decision of the board of directors in order to carry out the activities of the association where it deems necessary. The address of the representative office is notified in writing to the local administrative authority of that place by the person or persons appointed as the representative by the decision of the board of directors. The representative office is not represented at the general meeting of the association. Branches cannot open representative offices.
How to amend the statute
Article 24-Amendment of the bylaws can be made by the decision of the general assembly.
In order to amend the bylaws in the general assembly, 2/3 majority of the members who have the right to participate and vote in the general assembly is sought. If the meeting is postponed due to lack of majority, a majority is not required in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the board of directors and supervisory boards.
The majority of the decisions required for the amendment of the bylaws is 2/3 of the votes of the members who attend the meeting and have the right to vote. In the general assembly, the vote on the amendment of the bylaws is held openly.
Dissolution of the Association and Liquidation of Assets
Article 25- The general assembly may decide to dissolve the association at any time.
In order for the issue of dissolution to be discussed in the general assembly, a 2/3 majority of the members who have the right to participate and vote in the general assembly is sought. If the meeting is postponed due to lack of majority, a majority is not required in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the board of directors and supervisory boards.
The majority of the decision required for the decision to be taken is 2/3 of the votes of the members who attend the meeting and have the right to vote. In the general assembly, the vote on the termination decision is made openly.
Liquidation Proceedings
When the decision of dissolution is made by the general assembly, the liquidation of the money, property and rights of the association is made by the liquidation board consisting of the last members of the board of directors. These transactions start from the date on which the general assembly decision regarding the termination is taken or the automatic termination becomes final. During the liquidation period, the phrase "Antalya International Business People, Trade and Cooperation Association in Liquidation" is used in the name of the association in all transactions.
The liquidation board is responsible and authorized to complete the liquidation of the money, property and rights of the association from the beginning to the end in accordance with the legislation. This committee first examines the accounts of the association. During the examination, the books, receipt documents, expenditure documents, title deed and bank records and other documents of the association are determined and their assets and liabilities are recorded in a report. During the liquidation proceedings, the creditors of the association are called upon and their assets, if any, are converted into money and paid to the creditors. If the association is a creditor, the receivables are collected. All money, property and rights remaining after the collection of receivables and payment of debts are transferred to the place designated at the general meeting. If the place to be transferred is not determined in the general assembly, it is transferred to the association that is closest to its purpose in the province where the association is located and has the highest number of members on the date of dissolution.
All transactions related to liquidation are shown in the liquidation report and the liquidation procedures are completed within three months, except for additional periods given by the local administrative authorities based on a justified reason.
Following the completion of the liquidation and transfer procedures of the money, property and rights of the association, the liquidation board must notify the local administrative authority of the place where the headquarters of the association is located with a letter within seven days and the liquidation report must be attached to this letter.
The last members of the board of directors are responsible for keeping the books and documents of the association as a liquidation board. This task can also be assigned to a member of the board of directors. The retention period of these books and documents is five years.
(This article has been amended by the decision of the general assembly of the association dated 05.09.2024.)
Lack of Provision
Article 26- In matters not specified in this regulation, the provisions of the Law on Associations, the Turkish Civil Code and the Regulation on Associations issued with reference to these laws and other relevant legislation on associations are applied.
This statute consists of 26 (twenty-six) articles.
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